Category Archives: Productivity Tips

How to Select the Most Rewarding Clients

As part of my Opportunities for 2016 and wanting to have a better quality of life I have been going through my client roster and prospects trying to find the optimal mix.   Complaining about a few of these wonderful clients my wife reminded me having them was my own fault.  She further reminded me that I have a solid selection criteria for clients and that I needed to be more diligent in using it.  I thought others may be able to use it as well and writing about it would help reinforce my own use of it.

Within a few months of forming Global Strategies, Andy, Jeremy and I were facing a major challenge of more work than we could handle and needed to focus on which clients we wanted to work with and pitch until we could build a proper team and infrastructure.   Aggregating our respective individual clients, we had an assortment of global brands, large ecommerce sites and a few smaller local companies as clients. We put them all on the white board and tried to weight them with pros and cons of keeping them and also pitching the new opportunities.

It was hard to decide to drop a few of the companies, as these were our pet projects or companies we had worked with for a number of years.

I don’t’ remember all the details of the day but we had each of us check which client we wanted to keep/pitch and why. Once we had the final cut I looked at why they were chosen and they all magically had 3 key attributes. We summed them up as follows and in the following order.

  1. The project must be intellectually stimulating
  2. The project and client must be fun
  3. The project must be financially rewarding

Below I will try to define what we mean by each of the criteria

Intellectually Stimulating Projects

The project had must excite me intellectually. If you just need an audit or a garden variety SEO project I am not the person for the job.   So what are intellectually stimulating projects?

Brain Teasers or Major Technical Challenges – this type of project is more complex technical or rank related problem. Often I am the 4th or 5th person they call and others have not been able to solve it.

Data Mining and Opportunity Analysis – this is my kryptonite.   The more complex the data project the more I am typically interested in the project.

Global Expansion – This is another one that I have a hard time turning down as it is my favorite scale project.  It often allows travel and very interesting nuances and challenges.

On Demand Crisis Management – I have a few clients that have me on speed dial or as they call it “Bat Phone Ready” that call me when they need me.   They pay a premium for this service and I always augment an in-house team or external agency.

Fun Projects and Clients

These are not clients that like to party but clients that respect my skill set and don’t suck as people.  The goal is mutual trust and respect.   The projects I work on I need to have grown up conversations and often requires a lot of time working with them.

What makes a not fun project?

Clients that Don’t Listen – There is a big difference in disagreement, corporate policy and not listening.  My approach is vastly different than many in our industry.  If you hire me for that approach then you need to listen.  I don’t care what the latest greatest celebrity SEO posted – if you love them so much hire them.  If you hired me then listen to me.

Clients that have to be smarter than me – Not as bad as it sounds but if you hired me to be a Search Marketing Subject Matter Expert then let me be the expert.

Bait and Switch Projects – This is where you tell me you need help and scope a project but once engage change the scope.   I had a client not long ago that wanted to do do a strategic project but then later switching it to a fundamentals project.  While normally a simple project paid at a strategic rate is not a problem in this case they wanted me to do things that I did not think would work and resigned the project.

Clients that Micromanage – When we agree on tasks and deadlines let me do them.  You should not need to tell me what to do each day and treat me like one of your minions.

Projects that Require More documentation than effort – If I have to spend 60% of my time developing ppts, having meetings to plan for meetings then that is not constructive.  I understand the challenges and I am not complaining that it takes 21 meetings to change a JavaScript but when we need to spend 7 hours changing the wording, formatting and fonts in PPT for an executive meeting that is not an efficient use of my time.

Financially Rewarding Projects

Normally this is my second criterion but I do make some exceptions to “Non-Fun Clients” due to intellectual stimulation and financial reward – yes, I can be bought.   The quickest way to the point here is – don’t be cheap.   If it is intellectually stimulating and a complex problem most likely it takes a specific skills that most don’t have and that the market allows you to charge a premium for. I work in a niche where there are few people with extensive experience and I know most of them and none are cheap.

I don’t get a lot of requests for non-complex projects. I don’t even have site that talks about general consulting only the data analysis so that prevents a lot of people from trying to engage me.   At conferences, I am always giving examples from large companies so they assume I am expensive and self select.

I always get a laugh when I hear some of the “celebrity Search Marketers” on stage brag that they are billing over $1,000 per hour for their time.   I am sure they have a few people that pay this but it is typically blended into a project to hide the hourly rate.  I put my time in the “reasonably expensive category” and the hourly varies based on a few factors.

Difficulty of the Challenge – this actually goes both ways.   I obviously charge more based on how much experience is needed – for example when you come to me wanting to know how to get 10 billion URL’s indexed or develop a global Searcher Interest Model from 30 million keywords – not many people have that experience.

The other is how cool or excited I get about a project – those where I am finding the needle in the haystack – find out why 40% of my URL’s are not indexed or why are are underperforming in a few markets while dominating the rest excites me.  Also if the problem is one I had before or at a scale I have not worked with I am often willing to reduce my rate to try to solve it.

Friends and Family Discount – If I have worked with you and you are cool and bring me challenging things I am willing to cut a deal.   I have one person who has changed jobs 5 times in 15 years and every time brings me a new cool project at his new company so he gets a great deal.

Duration of the Project – The longer the engagement the better the deal. I like smaller engagements that pay well.  However if there is a strategic six month global project that is intersting to me and allows me to focus on something specific and for that guaranteed income I am willing to adjust pricing.

People that have worked with me know I am fair with my pricing and tell me I should charge much more than I do. Althought none of them ever want to pay more.   They know I don’t waste people’s time nor sell them things they don’t need. Most of the time I want short-term engagements and don’t want to stay on to manage or maintain the project which makes me more fair and impartial to the outcome.

As noted earlier, like most people, can be bought. However, I rarely take on a project that is not intellectually stimulating but I do sometimes take them where the client is sort of a challenge.   I can sense how the relationship will go from the first conversation and especially once I review materials of what they are doing and/or have done.   If any of my alarms are tripped I add in one of the following “multipliers”

Pain and Suffering Multiplier – this is when I know the project is going to be painful to work on and a major time suck.  I always add in extra hours or increased hourly rate to compensate for the challenges.

Asshole Multiplier – Does not need any further details but to fill column space I will.  This is often due to having to work with certain agencies.  If I leave the inital calls and am frustrated with trying to explain my process or how I would approach the problem I typically apply this multiplier.  This is also added when my contacts are hard to work with, micromanagers or just real assholes but I want to work on the project anyways.

We Considered You Multiplier – this is completely punitive.  I have a few prospects that don’t like my approach, my personality, my rate or that I often put demands on them in order for me to be successful.  In many cases due to these attributes they go to another consultant.  I have a fair number come back later wanting me to take on the project.  In some of these cases I add in a multiplier not because I am an asshole but because I have to work harder to convince them of my methods or clean up an even bigger mess after they have worked with someone else.

I don’t’ actually put it on the proposal, although I did once for a project that I really wanted to work on as a challenge but the client team and most importantly the agency were a collection of assholes, idiots and micro managers that I actually added a line item with a block of hours labeled “Difficult Client Management Fee” to take into account the incremental work, stress, and possible therapy that might be required.   In the end I had to add the time onto the main scope as the client did not think procurement would approve but they understand why I added it which was cool in the end.

Repeat Clients at New Company

For the past few years I have had a lot of business from people whom have worked for me or have been a client move up the food chain to more senior roles beyond just search.   When they take on the new job as a VP or some as CMO’s they call me to come in and review the existing programs. They want to know what they are inheriting. They call me since I can be impartial since I will not be pitching to take over the management of the project.

For most of these projects they had met the criteria before so they tend to meet it a second time and they are just cool people to work with. Unfortunately, when you start in any business you cannot be as selective but you can control who you pitch, the tone of the project and the duration.   Not every project will be a mind bender, make you rich or be a cool bunch of people to work for but if you can get at least 2 out of three the majority of the time you will have a winner.

Strays and Sad Stories

Every once in a while I meet someone that is like that frightened shivering stray at the pound.   They are a great dog but have not yet found the right home. These are business owners that are struggling with their search and digital problems.   In most cases they have used the wrong developers, SEO’s and consultants.   It sickens me sometimes what people pass off as knowledge especially when they find someone with a bit of money. It is worse with paid search but not the place to rant.

This is one of the toughest clients to deal with as they are often desperately trying to save a failing business. They have often had half a dozen people that said they could help them but in many cases made things worse.   It is both emotionally exhausting as well as a time suck. It is tough telling them that they have been wasting money or have to restart either the site or reverse thousands of dollars of link building.  That being said, since they are in need of help they are often the most willing to make the changes and if you are slightly successful they give you the keys to the kingdom to do great things for them and they become very local source of referrals.

Divesting Unprofitable Clients

An article on picking new clients would not be complete without a quick discussion of firing them.  Similar to the meeting we had at GSI to decide who we wanted to work with I had a similar one at Outrider.   At the time we also had too many clients. We did an analysis to see who was profitable and were we were loosing money.   Now, many agencies will loose money on a client as a loss leader to get a larger project, defend a core service or to keep another agency from getting a foothold.

In our case we were getting complaints that we were not giving enough attention to most of our clients.   The obvious solution was to hire more people. When we ran the numbers most of the project revenue would not cover the additional headcount as this needed to be more expensive people with better client management or strategic skills. The solution was to offload clients that were not very profitable.   We chose clients that there was no chance of increasing revenue, clients that were disproportionality needy and as this was the peak of the dot com boom we used another criteria of potential to continue to pay.   We identified a number of clients that we thought were high maintenance and/or risky. The worse of these we referred to competing agencies as to be a drag on their resources and others we either reduced scope or gave to partner or specialty agencies with a referral fee.

Getting to the Perfect Project

While you will never find the prefect project, these criterion work for me the majority of the time. I suggest you review what is important to you and try to stick to it. Find companies in verticals you want to work in or people you want to work with and seek them out. Another option is rather than trying to “marry the client” and lock people in with long term contracts just date them going for longer term engagements and make sure the relationship is a good fit. If it is the projects will increase. All of my clients that I have had 4 to 6 year relationships with came from small projects that lead to much richer engagements.

Accepting that Not Everyone Wants or Needs Change

Yesterday I posted in Facebook a quote that I received twice in the same morning from two different people and once previously last week.  All three people were interested in DataPrizm but wanted to adapt features of it for their existing offline workflow. They essentially told me “we want exactly what we have now but online.”  I was specifically referencing the earlier call but the other two thought I was mocking them. Maybe indirectly I was, but I did not mean to – so I am sorry!

The post and the response from friends and the prospects made me realize that not everyone needs or wants me to fix their process.  I further realized this this morning when I had a discussion with the client where I was getting frustrated that they did not want to focus on something they should.   It did not seem important to them and I was struggling to convince them otherwise despite extensive data, logic and near crayon drawings.  In the end, I accepted that I can only advise and it is up to them to implement or not.   I always do better on projects when I remember to just do what I am paid for and not provide any additional commentary.

The post yesterday came from similar frustration that has bubbled up the past few weeks from the inefficiencies of keyword management and the keyword research process and most importantly the people who perpetuate  it.  I have invested a lot of time, energy, presentations, training and money into creating a  process, as well as a tool set, that makes that data intensive process more efferent.   These efforts, couple with manually doing data mining thousands of times and now using automation and dynamic process I cringe whenever I see people doing things, in my opinion, in a less than optimal manner.

People that have worked with and for me know that I am a process fanatic. I try to force every position to have a “book of knowledge” that allows that role to be replicated by anyone who has the ability to read.   Anyone that has had any extensive conversations knows that my brain works in a multidimensional manner and I often get frustrated when I see a less than optimal decision or process. It is similar to playing 3 dimensional chess since it is working out various angles, pros and cons and risk and reward.  You may recognize this as classic “overthinking it.”  I know it is frustrating for people, especially my wife, and can be exhausting for me. Unfortunately that is how I am wired and I do my best to now make it a burden on others. It is more acute in areas where I am passionate and fluent in the topic.  For as long as I can remember, I always have been drawn to opportunities to make activities repeatable and take out human error that often comes from frustration with redundancy and attention to detail.

When I was 13 I worked for my father over the summer at a trucking company.   One of the days we went to a remote warehouse site where the company was the delivery, storage and bagging operation for a large chemical fertilizer company. For most of the day there was nothing for me to do but watch the chaos of this process.  Being bored and severe ADD kicking in, I sketched out a more “efficient process” and tried to show it to the site manager. He blew me off as the pesky kid I was. The next day I went to different stations and talked to the people at the stations suggesting slight changes and they also blew me off.

I was going crazy watching the routing of the trucks to empty their load and the backup that resulted from the inefficiency.  It was all gummed up due to the mouth of the conveyor belt that moved the fertilizer into the storage warehouse being too small.  As a result, they had to back the trucks up onto a small incline to tile them to force the material out of a smaller area of the back gate of the trailer. Pretty ingenious how they made it work but took a lot of time to get the trucks in place.

I asked the foreman they did not use a larger hopper. He told me they did not have one nor the budget for one and this was working just fine.  To him there was no problem.  The trucks were getting unloaded and the fertilizer was getting into the warehouse.  However at any given time, there as many as 10 trucks sitting idle not moving product.   Since I was bored I walked around the job site and found a broken hopper in the weeds in the back are of the property.   Borrowing my father’s welder I repaired and modified it so it would feed directly onto the belt. My father moved the hopper into place and wanting to make sure it was used correctly and to change the flow of trucks, I set up cones in the morning to redirect the flow of traffic.

Of course the foreman and workers all freaked out with the change but the site manager suggested they try it. It worked perfectly and cut the time to offload by 3/4.   This then created a new problem.   The two guys standing around monitoring the unloading were no longer necessary and they were the first to complain at the “new problem” of too much being offloaded into the warehouse and not able to shift it to the bagging area.  I had suggested changes to the bagging process as well that made it more efficient. Increasing the volume bagged and available for delivery enabled earlier billing.  By the end of the week my father was almost fired and told never to bring me with him in the future. That being said, senior management wanted to know why the site manager or foremen had not tried to solve this problem.  The site manger’s response was perfect – they never thought they had a problem, which is why it did not need solving. This resulted in the site manager being demoted and sent to a smaller site in Cleveland.

This was one of my first big life lessons. I learned that actions might be inefficient for a reason. In some cases they may know it is inefficient but continue with it to preserve jobs, protect egos, or to save money.   In other cases, like this one, the process is flawed but not to them because they don’t know any different or even have a need or responsibility to evaluate other approaches.   The other big catch all, “this is the way we have always done it” which I head daily in the Marine Corps.

Going forward, I will try to listen more and not to solve everyone’s problems for them. If they simply want and export and are willing to pay for it, I will gladly make it happen and take their money without much care of what they do with it once they have it.

Cashing Out – 5 Steps to a Better Deal

Many of you know I sold my agency a few years ago and in June went into semi-retirement.  As I tell people this they often pepper me with a bunch of questions on how they can get in on that game.   The most frequently asked questions I have received over the past few months are:

How do I get ready to sell my company?

What are the things I need to focus on to get the best deal possible?

Most of these tips offered below come from significant experience selling a few companies and participating in the due diligence for acquisitions or investment in numerous companies over the past fifteen years.

Why are companies acquired?
If we start our thinking by “why” companies are acquired – it is never out of the goodness of anyone’s heart – it is to fill some sort of purpose.  When we analyze the reasons for acquiring a company the steps you must take to prepare make a lot of sense.

There are essentially 2 reasons companies are acquired:

Growth & Market Share

Now is about the time that search companies will be acquired to help growth of larger digital companies or to move a well-funded mid-tier company into the top three.  The large holding companies are buying search companies for their revenue, client base or most recently, dominance in an overseas market.

I most cases, it is hard sourcing talent and building a book of case studies it is easier to just buy a local player and empower them to grow to the next level.

Competitive Advantage or Skills

This was popular a few years ago where big ad groups were buying mid-sized shops in order to have a search capability that allowed them to keep business or gain business over a key competitor.

For example, WPP bought Catalyst Online for their experience with pharmaceutical companies.  They were and are still the dominant pharma search agency and this fit in perfectly with Gray Healthcare and Ogilvy Healthworld since they have so much pharma & healthcare business. WPP bought GSI because we had the Fortune 100 clients and are the marekt leaders in enterprise and global search marketing.

Other acquisitions were around tools, Doubleclick buying Performics since they had great search tools that added that degree of technology and skills to Doubleclick’s portfolio.

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